An E1E Community “Soft” Go-Live is taking place this weekend, September 9 and 10.  This is to prepare for the E1E Community Go-Live, scheduled for Saturday, September 24, 2022.

During this “Soft Go-Live,” both registration and scheduling will be live at all Community HSO sites. This means that during the scheduling process, users will start seeing the jump to the new Epic registration – “Schegistration”.

Please note this will continue to occur over the next two weeks for those visits prior to the go live date of 9/24/22. For those appointment dates prior to 9/24/22, users can exit the registration process by clicking FINISH in the bottom right and continuing through any presented warnings.

Latest registration and completion numbers (as of 9/6/22):

• Patient Movement E-Learning Bundle

  The Patient Movement E-Learning Bundle is assigned to clinical staff that are impacted by E1E changes to patient movement workflows. Clinical staff assigned the Patient Movement E-Learning Bundle should view it by September 16, 2022.

  • Have your staff watch the E-Learning that pertains to them:

  o HIPGC010 Patient Movement Inpatient Units (15 minutes)

  ▪ Nurses, OB nurses, charge nurses, nurse managers, house supervisors, PCT, unit secretaries

  o HIPGC020 Patient Movement Emergency Departments (15 minutes)

  ▪ Nurses, nurse managers, techs

  o HIPGC030 Patient Movement Procedural Areas (15 minutes)

   ▪ Surgical, Cardiology and Radiology

  Find additional information on the Patient Movement Training Resource page on Epic1.org.

   

  • For training questions, please contact the Epic1 Training Team (EpicProgramTraining@bjc.org)

   

  • For questions related to the Epic1 Enterprise (E1E) project as it affects Academic HSOs and RCM, email EpicProgram@bjc.org

Coming soon: A dedicated e-newsletter to share daily summaries of the upcoming E1E Community activation, beginning Saturday, September 24, 2022. This publication is in addition to weekly Community HSO e-newsletters and other standard email communications.

The E1E Daily will be emailed every day through Friday, October 7, to all E1E team, stakeholders and Community HSO and RCM staff (including Providers and CIS managers).  

Coverage will include the top critical issues addressed each day by Community HSO leaders in briefings with their teams. Focus will be on patient safety, productivity, work effort, patient experience, revenue and organizational impact of the new Epic1 applications.

Specifically, look for highlights published under these headings:

• Hot Topics
• E1E Wins
• Training Updates (includes new tip sheets, Learning Home Dashboard updates, etc.)
• Go-Live Stats (open/closed tickets, E1E Help Desk stats, etc.)
• Daily E1E Go-Live Resources and Contacts: Super Users, ATEs (At-the-Elbow support), etc.

Every issue of The E1E Daily alsowill be posted on the recently announced E1E Community Go-Live Information Hub from Epic1.org/Community.

Questions? Contact: EpicProgram@bjc.org

With the Soft E1E Community Go-Live scheduled for this weekend, September 10-11, the BJC Service Portal is now available, and includes options specific to “Epic” for reporting issues during Go-Live.

1. Login to https://bjcprod.service-now.com/sp
2. Click Report Something broken
3. Under Type of Issue select EPIC
   You are now being directed to EPIC support area
4. Enter Contact Details (Phone number, Location & preferred contact method
5. Under What issue are you having? Select applicable scenario
   Note! If your situation is not listed please select Other
6. Fill out required fields
7. Click Submit

Reminder:   During Go-Live the preferred process for reporting an issue or incident is:

First:  Super Users, your first point of contact

Second:  ATEs are back-up to Super Users.

Third:  If you cannot locate a Super User or ATE, only then should you use the new Self-Service Portal in ServiceNow.

Fourth: Contact the E1E Help Desk: 314-273-5000. (Also open as of Soft Go-Live weekend.) 

Questions?  Contact EpicProgram@bjc.org

Epic provides a quarterly report showing how our organization performs in comparison to other Epic organizations.

One of the areas reported on for nursing is Documentation Latency – the difference between the time documented for and the time documented at.  Our organization is in the lowest performing 25^th percentile at over 100 minutes.  

Since September 2021, A team comprised of representatives from Providers, Nursing, Pharmacy, Safety, Epic1, CDS, and CIS have been reviewing the Interruptive Best Practice Advisories (BPAs) directed to nursing and have worked together to reduce nuisance and burden related to BPAs. Modifications to BPAs or workflows to reduce interruptive nuisance BPAs directed to nurses include those related to restraints. Next up include BPAs or workflows related to hyper/hypoglycemia documentation, prior to admission medication review, allergy review, malnutrition, and Braden Risk Care Plan. To date over 20 alerts have been refined reducing the number of interruptive alerts firing to Nursing from 955,000 to 433,000 (54% overall reduction) comparing August 2021 and 2022 results.   We hope you are noticing less interruptions!

New Data Model(s)

Imaging Screening Program Participants

The Imaging Screening Program Participants data model helps screening program coordinators report on patient participation in their organization’s lung screening program. Program coordinators can drill into participation data including participation and retention rates over time, reasons patients exit the program, and how long patients typically stay in the program. For example, coordinators can find the top 3 reasons patients exit the lung screening program to guide strategies for improving retention rates. They can then assess the success of these strategies by digging into retention rate trends over time.

Logistics Jobs

The Logistics Jobs data model contains information about completed and canceled logistics jobs. EVS or Transport managers can use it to search for jobs that meet specified criteria and to spot trends

After the Epic February 2022 Feature Release that occurred August 28th, the M*Modal Fluency Direct "new line" command no longer continues an already started numbered list within Epic SmartPhrases/Notes. The M*Modal team is continuing to investigate this issue. 

The current best work around for this is for users to press "Enter" on the keyboard when they are within a numbered list so that the numbered list continues as needed. For other scenarios where users want to use a voice command to proceed the cursor down one line without continuing a numbered list, the "new line" command may still be used.  

A custom command may be created on a case by case basis for end users that will allow the use of a command to continue numbered lists. Please contact Jen Almeter, M*Modal's internal Adoption Specialist for assistance or more information at jennifer.almeter@bjc.org or at 314-393-3303.

EPCS reminder for providers; Federal DEA Rules require Providers to show identification at the time of any enrollment. This includes initial enrollments as well as reenrollment for new cell phones.

Identification must be a Government issued Photo ID:

Driver’s License, Passport, or Military ID​

*The document must be current (not expired)​

*Any State/ Country is acceptable​

Hospital IDs are not acceptable

Initial enrollments and reenrollments must be completed with an Enrollment Supervisor. Don’t know who your Enrollment Supervisor is or have other EPCS related questions? Email Epic1_EPCS@bjc.org

Intended Audience: Providers (WU and BJC) including APP’s

The service lines listed here have changes in production. Please click the Printable Version of Epic1 Changes link  to read all change details. 

• Provider
• Ambulatory
• Anesthesia
• Cardiology
• ED
• GI/Pain Management/IVF
• HIM
• Inpatient
• Nurse
• Oncology
• Patient Access
• Pediatrics and Women & Infants
• Pharmacy
• Research
• Surgery
• Therapies and Case Management
• Transplant

Printable Version of Epic1 Changes

*This document opens best when using the latest version of Edge or Chrome. If you have any issues opening or viewing the file, please contact the IT Service Desk.

If your department or specialty has no new content to report, it will not be listed. Be sure to review the Epic1 Changes to Production section for any new changes to your department.